Advertise a vacancy on our platform today. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. review their decision. Letter or certificate froma doctor or other registered medical professional external totheUniversity. You can still submit an EC as long as its before your formal results are published at the exam board. 0 In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. On the application form you will be asked to state your deadline this should be the most recent deadline. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. /Tx BMC If your ECs are submitted late, your evidence should help to explain the delay. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be You must submit your evidence within FOUR WEEKS of submitting your EC. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Please be patient. Not submit your assessment at the usual time, but have an opportunity . Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. EMC This is synonymous with "mitigating," or "exceptional" circumstances. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. What qualifies for extenuating circumstances? If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. You apply for extenuation via an online form. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Section 2.9: If you miss the deadline for EC claims. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. All Extenuating Circumstances claims must now be submitted on Portico. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Extension approved? This year, students will be allowed to self-certify (apply without formal proof) for an EC . While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. and must cover the full period for which you are requesting mitigation. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. HA mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. ANYWAYYY enough about meeee plz dont leave me hanging. /Tx BMC Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. It is a charity with over 48,000 members. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. The Student Disability website has further information there. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Processing time will depend on the institutions policy, but its usually between one and five working days. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). *'"&0M" f? Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. We are improving our three campuses for people to study, work and live. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Applying for an EC using self-certification. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. are met, they are able to apply for further extensions using this process. Work will not be accepted by email. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. This may affect the type of mitigation that is available to you. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. You can find further guidance on what your evidence should include in UCL's Academic Manual. What falls under extenuating circumstances? Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If you had a SoRA extension, please state the date after the SoRA extension was granted. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. All Extenuating Circumstances claims must now be submitted on Portico. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If you are still unable to meet the deadline you must submit a conventional EC. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Appendices should be kept to a minimum and should not be used to get round the word limit. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream You will usually find this in your Handbook, or ask yourDepartmentalTutor. Volunteering Awards Ceremony 2021: Your Definitive Guide! Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Compiling the relevant documents and information can help speed your application along. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. /Tx BMC However, you will need to explain why you didnt submit your EC on time. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. See Section 2.9: If you miss the deadline for EC claims. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. UCLs Grounds for ECs explain what will normally be considered. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. Appeals should be submitted within 10 working days of receiving your outcome. You can find a guide to submitting your claim on Portico on the UCL website. Note that you can only self-certify if you submit your claim before the assignment deadline. how to apply for extenuating circumstances ucl. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Work will not be accepted by email. If your evidence isnt written in English, you must provide a notarised translation. We live by four promises. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl /Tx BMC This would bring us to equal standing with UCL clubs and societies. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Source: Shutterstock. Lead your club, society and the whole Students' Union Nominate Now . Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. If you do not submit the requested evidence, your claim will normally be rejected. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream EMC Self-Certified claims must be submitted before the assessment deadline/ date. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. '!g^ We've made the process as easy as possible for you - but don't just take our word for it. /Tx BMC - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. 535 0 obj <>stream I have offers from manchester and UCL. Source: Glenn Cartsens Peters/Unsplash. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Step 2: gather the relevant evidence for your application. You can make an EC claim through Portico. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar.